Late Pick-Up Policy:

After 6 p.m., a late pick-up fee of $10/child will be added for the first 10 minutes. After 10 minutes, the late fee increases to $10/child per minute. Families who are late more than three times in one term will be charged $10/minute/child on subsequent late pick-ups. Charges will be added to the end of term bill.

Absences:

To maintain proper records and ensure the safety of our students and staff, there will be no refunds or pro-rated fees for missed days/time at SSA After School programs. This includes, but is not limited to, due to illness/injury (including COVID-19), vacation or early dismissal. 

Enrollment & Payment:

After school requires a per child application deposit of $25, via credit card, to complete enrollment. The remaining balance will be billed on a term basis via your VC Pay student account. Charges sent to VC Pay will be added after the end of the each term in November, February and June. All enrichment programs are in addition to the Daily Care fees. Enrichment classes are only eligible to those enrolled in Daily Care. Each enrichment class requires a minimum number of students enrolled to conduct the class, and cancellations cannot be made after enrichment classes begin. All Drop-in Daily care attendees must enroll formally via the Camp Brain system at least one time per term. If attending cross country or any non-ASA clubs and needing after care, families must enroll in the Drop-In Daily Care or the appropriate Daily Care day of the week. Please note, there will be no billing adjustments for any cancellations following the first week of After School per term start.  

Waiting List:

Due to staff limits and enrollment caps, waiting lists are available for specific days and programs. If a program and/or day is sold out online please make sure to formally enroll in the specific waiting list. If space becomes available we will be in contact immediately for a seamless transition into the program. Being waitlisted does not guarantee a spot. 

Drop-Ins:

Due to limited staffing, we are only accepting day-of emergency drop-ins. If you are in need please contact adventurers@shadysideacademy.org immediately so we can assist! Each new enrollment, per term, requires a one-time online registration.

Rules: 

SSA After School subscribes to the Guiding Principles of Shady Side Academy: Honesty, Kindness, Responsibility, Respect and Safety. It’s paramount that children act accordingly and participate as good citizens in the SSA Summer community.

Things that are never okay to do at After School:

• Hitting, shoving, pushing or physical violence
• Verbal abuse, offensive language or bullying
• Lying or manipulating the truth
• Stealing or taking things without asking
• Destroying property
• Possessing, using or distributing drugs or alcohol
• Bringing weapons of any kind to school
• Ignoring staff or staff directions

Consequences at After School:

We expect all children to follow the "Shady Side Way" and demonstrate care, respect and responsibility at all times; children must also exhibit self-control, kindness and follow instructions. Children who do not follow the rules will be asked to take responsibility for their actions. 

If a student breaks a rule, they will receive a verbal warning from a counselor and will talk through their choices and come up with a plan to rejoin the group after they have taken some time to calm down and reflect on their actions. 

If the child ignores the verbal warning and continues with poor behavior, both the child and a parent/guardian may be asked to meet with the Director or Site-Coordinator to help the child make a constructive plan for improved behavior.

If after the meeting the child still does not follow the after school rules, they may be suspended and/or asked to leave the program. In this case, a refund will not be issued.

In extreme cases, to ensure the safety of the after school community, the Director or Site-Coordinator(s) reserve the right to expel a child at their own discretion. In this situation, refunds will not be provided.

How do I register?

Registration is on a first-come, first-served basis. At the beginning of each term, you will receive an email to let you know that registration is open. Visit the Register Now! tab above to find the link to our online registration site when registration is open.

Do I need to send payment with my registration?  

There will be a non-refundable application deposit fee of $25, paid via credit card. The remainder of your after-school balance will be billed by the school at the end of each term via your Student Account in November, February and June . 

How do I pick my child up from After School Adventurers?

For the safety of your child, all doors to the Country Day School are locked. Guardians will not be permitted to enter the building. You can reach us by texting 724-472-8731 when you arrive, and an ASA staff member will bring your child to your vehicle.

Who are the instructors for the program? Are students properly supervised?

Under direction of After School Director Sarah Chedwick, Site-Coordinator Terry Polczynski and a consistent group of qualified and experienced staff supervise students during activities, homework help and playtime.